Use a paperless visitor management system to keep your visitors secure.

 

When it comes to data compilation and data monitoring, Star Link offers cutting-edge visitor management solutions to handle massive amounts of data and visitors. The days of keeping a paper log book are long gone, and this method offers little to no security for visitor information. The visitor management system automates the whole registration procedure by printing a badge and scanning a certain identity proof to collect comprehensive information.

Keeps Eyes On Your Visitors with Sign-In & Sign-Out Punching

Workplaces are quickly evolving due to the growing needs of the businesses to handle them productively. All business enterprises are using modern day technologies and tools to maximize resource efficiency. Hence, time-consuming, mendacities’, and repetitive processes are being removed and their digital counterparts are being placed.

One of the integral processes in any organization is Visitor Management Software to maintain the records of the guests, who are visiting the office premises, in efficaciously and suitable manner. For many, it may be just a matter of maintaining or tracking a record but the organizations who understand its actual implications take necessary actions to protect their employees as well as their premises and allow only authorized entry.

What Is The Problem In Maintaining Paper Records?

Earlier and even today, many companies are manually maintaining the time of sign-in and sign-out of visitors on papers or registers. But do you think it is the right way to do the same? Will it give accurate details? How authentic this data is?

Answering all these questions will leave some sort of void space in your mind because actually, it is not 100% reliable. The information that is captured on paper records is not perfect. The noted time of visitor check-in or check-out is not always correct. Above all, these activities are error-prone, costly, and time-consuming approach where they also potentially compromise the security.

Organizations that are still reliant on paper-based visitor management system generally miss capturing many vital points or steps with a sudden visitor’s influx and hence safety measures get compromised.

What Is The Visitor Management System?

A Visitor Management System, as the name implies, takes away the hassle of a messy & hard manual process of maintaining the records of visitors on papers. Visitor Management Systems is a web-based system, that offers a very efficient and effective way of registering the visitor’s check-in and check-out properly and accurately with complete details. They also help in safeguarding all the data, records, and information of the people who visit the premises.

How Visitor Management System Works?

These web-based systems are easily accessible anytime from anywhere, irrespective of your current locations as it offers Multiple USER log-in. Generally, three types of levels or logins are available, Admin, Employee, and User i.e. a security guard. Admin owns all the rights under which he can add a new employee who can send the request to gate entry for the visitor. Once an authorized employee makes a request in the system, it goes to the user i.e. security guard at the gate, who actually authenticates the request when the visitor arrives. No one is allowed to enter the premise if no request entry is found for the respective visitor. In this way, a visitor management system is a totally secure process for managing visitor’s entry.

Read: Biometric Device with Multiple USER login

It is an integrated and centralized system, so visitor can be managed by multiple gate entry and admin or any other authorized user can see all the records of the visitor in/out details and the ones who are yet to come. This way the company holds full control on guest’s visits.

All visitor management systems are equipped with in-built Camera in software, which helps to record the physical identification of the person along with other detail, this way the greatest level of safety can be ensured. Admin can also generate the reports such as User log-in, the number of visitors for a particular period, who has generated the request, etc. with the Report Generation tool.

Advantages of Visitor Management System

Any process improvement or optimizations always result in operational efficiency, which directly or indirectly incurs the monetary benefits too. Following are some of the direct advantages of implementing a Visitor Management System in your organization-

Organization Professional Approach & Enhances Customer satisfaction

Pre-registration of the visitor is one of the key factors in Visitor Management; a visitor doesn’t need to wait unnecessarily at the reception. This way positive credibility and professionalism of your business get visible to guest and helps to create a long-term relationship with them. All pertinent details are bought beforehand to pace-up the process, that help to avoid the last minute rush or hassle.

Clear & Transparent Accountability And Visibility

With a visitor management system in place, you know who is making a request and who is going to visit with proper details, this way process visibility and user accountability becomes authentic.

Save Time As Well As Money

Automatic and streamlining the visitor management ability reduces the need for paper-based systems, which is time-consuming and also requires money.

Safety & Security Of The Premises and Employees

The safety of your organization facilities along with protection of your employees is extremely important. A Visitor Management system offers security by figuring details of visitors accurately.

All-in-all Visitor Management System offers several benefits to the organizations as a whole. This needs to be placed to ensure the effectiveness of the process and operational efficiency.

Also Read: Impact of Biometric Attendance System on Educational Institutes

School Security – Stop Unwanted Visitor in the premises

The security of any organization is the major concern, whether it be a corporate house, a manufacturing unit or schools and colleges. We have previously discussed about the security concern of the corporate houses and other work places. But through this write-up I will focus light upon the security concern of Schools and colleges. Recent happening across the globe have sent a thrill for the security of school going kids. So the safety of kids is more important for any authority. Thus, in the course of providing security for kids or students, technologically updated security system is a must.

The major components of security for schools and colleges are security cameras for video surveillance, access control of the movements of the visitors, and visitor management system for maintaining the records.

Video Surveillance: - Probably one of the most important aspect of the security of schools and colleges is a video surveillance through security cameras. The reason for this is simple, as to keep an eye at each and every corner of the campus through cameras to know what is happening on the campus ground or any classroom or in corridors. Security cameras prevent vandalism, bullying, criminal activity and sexual predators. With surveillance you will always have a record of near school property or any unwanted movements. Video surveillance will help to protect the facility from potential lawsuits as well as protect students from intruders. This whole thing is impossible if done physically.

Access Control Solution: - Another crucial and important feature that plays an important role in the security of the school premises. It does not require anyone to keep waltzing into the facility as access control lets you monitor who comes and goes. You can also do the setting in the installed access control with pin and password, which can restrict the unwanted access in the premises. It helps to reduce or stop the unauthorized movements in the arena of school. Also, you can manage the groups accordingly restricting the movement in unauthorized zones. Access Control Solution will add a deepness in the security.

Visitor Management System: - Each visitor can be managed through visitor management system, keeping his/her complete records, including the concerned person or student with whom they have to meet. As this software generates the gate pass of the visitor with his/her photograph. Until and unless all these processes are not done, the access cannot be granted to enter the premises. This helps a lot to stop the unwanted movements and entry of intruders.

The safety of school kids is the major concern for any authority or school administration. So keeping these things in mind, one should look after the security of school premises. Though this one time investment can be benefiting many lives, as nothing is precious than LIFE.

Reference: - Star Link India is an Indian manufacturer, which deals with Biometrics attendance systems and access control solutions. We provide the complete security solution to the schools, colleges and other work places. Also, our solutions and systems are effectively working in some of the top schools and colleges. 

Visitor Management System - Perfect Way to Track Visitors

Till now you have read our most sophisticated systems and solutions, explicitly incorporated by Star Link India. I am going to introduce one new solution to you which is quite beneficial in this technology led era for managing your visitors.

The solution I am going to introduce is Visitor Management System. This Software is Perfect for those who wants to manage their visitor list through a software. The track record of each visitor is maintained. It is beneficial for those firms where the number of visitors are more and their timing is very frequent. So in these kind of set-ups, this software plays an important role.

About Visitor Management System:-

Today security is the major concern for any of the company and set-up. Keeping the security as a major view of concern and also the maintenance of track record of visitors, Star Link has developed a solution called Visitor Management System. Visitor Management is a web based software that allows you to maintain the record of the visitor. Being Web Based Software, it can be browsed from any part of the world with any internet enabled devices depending upon server availability . Also, Visitor Management Software is designed to give a planned structure to the visitor-employee meeting. It also allows the admin to track the record of the visitors like other details of his belongings he is carrying, the timing of his visiting and going. And also, if he is scheduled to come next, his every details will reflect in the system with his name.

Visitor Management System

How is it useful for Users:-

The set-up or company where the frequency of visitors are very high, there Visitor Management is pretty useful software. This helps you to maintain the track record of every visitor with each and every details with his photograph. As in the process of initiation of meeting with the employee and visitor, his photograph is clicked to generate a gate pass. Keeping every security reasons in mind, different layer of authentication is made to keep everything secure.

Working Process :-

In Visitor Management System, there are basically three type of Log-ins. One is EMPLOYEE, who can log in to generate the request for the visitor who is coming to meet him. Second is USER, and that is Security Guard at the gate. He allows the visitor to enter for the meeting, giving him a generated gate-pass. And he is the only person who will sign out him after the meeting. Last log in is ADMIN, who can create any new log-in and can view the status of visitor. Admin can also give authority of gates/entries to security guards. Admin can view status and report of visitors through his account and also can create new users.