SMS Module - A Latest Mode of Attendance Inquiry

To know the details of punch-in and punch out or balance leaves or any other information, employees have to contact HR. Sometimes, they get to know about their details of presence and leaves on the day of salary. But, in the era of modern technology and mobile communication, Star Link has developed a SMS module to connect employees with HR, round-the-clock from any part of the world. This SMS module proved itself to be boon for the companies. The SMS module allows employees to know each and every details messages in their mobile.

Initially, few problems were there like – suppose an employee is present in the office and his attendance status is late marked then he might not get to know about this. But with the help of SMS module he will be updated soon even if he is late due to certain reason or if he is present in the office then he may ask about this with the HR. So may other problems have been resolved through this SMS module.

SMS Module from Star Link is the Newest Technology that can has brought revolution in the management of attendance updation in any offices or set-ups. This module is suitable for any kind size of employees. This feature can be enabled through 2 ways – 1. USB dongle which includes 10 digit number. (economical solution for 100-200 employees); 2. SMS gateway through internet with 4 Digit short code (suitable for any size).

Using SIM

Using Internet

                                              

Using Outgoing

For Employees:-

There are two types of messaging services that can be availed by any employee who is registered in Star Link Time Office Software.

1. Event Based,
2. On-demand.

Event Based Messages

The Event Based Messages are sent by the server of the company to their respective employees related to their late arrivals, shift detail, punching information and leave postings. These messages are auto generated by the server which is sent to the registered mobile no. Of the employee. The Exact messages are sent like as below:-

Late Arrivals: You are late by XX minutes.

Punching Info: We got your punch at 09:00am at 01/07/2014

Shift details: Your Shift is GEN on 10/07/2014

Leave posting: Your CL has been posted from 01/08/2014 to 04/07/2014


Once you apply leaves or any kind of changes is done through your account in the StarTimeOffice Software, you will receive an alert through SMS on your registered mobile number. This allows you to let you know the status of leaves you have applied before going on leaves.



On Demand Messages

On Demand Messages are sent to the registered mobile no. Of the employees, when they request for any kind of information related to their working days, leave balance, punching details. To get the related information, there are different codes for it, only need it to send to the number which is registered to get the information.

For example if you want to know about your leave balance: Then you will type in the message box as LEAVEBAL and send it to the number. You will receive the exact message as CL: 20 EL: 12.

Following is the table for On-demand message type:

S.No.	Request Code to be sent by Employee	Descriptions	Message Format (to be sent)	Exact Message Received
1	HELP	Allow the user to know the codes for requests to be sent.	HELP	Monthly Summary: SUMMARY (YYMM) Leave Balance: LEAVEBAL(leave code) Punch Info: PUNCH (DDMMYY)
2	SUMMARY (YYMM)	Allow the user to know the Summary of his attendance	SUMMARY 1406	MONTHLY SUMMARY:- PRESENT=20, WO=4, HLD=4, LEAVE=2, ABSENT=1
3	LEAVEBAL (Leave Code)	Allows the user to know leave balance	LEAVEBAL CL	CL=20
4	PUNCH(DDMMYY)	Allows the user to know the punching details	PUNCH 06072014	DATE-06/07/2014 Punch In- 09.06, Punch Out- 17.36

For Admin:-

The Authorized Admin can check the status of messages sent to any employee, in fact admin has the authority to allows any user to send or receive messages depending on their designation. They can also customize the employee list in the groups (through Star Time Office software) on the basis of departments, section, grade or a particular employee.

Admin can check the following details of messages through their accounts on Star Link Time Office Software

1. SMS Count (Sent)
2. SMS Count (Received)
3. SMS Sent Details
4. SMS Received Details
5. ERROR Summary

Now, looking on to above features you will say that this module is really interesting and will make your work structure perfect, reducing the communication gap between Employees and HR. In fact the work load of  HR and Admin Department will be reduced thoroughly through this service. So don’t wait for anything, simply try to experience SMS Module and make your working environment more advanced and tech-savvy.