Biometric Attendance Management System in India

In India, companies are heading towards more technologically advanced attendance systems to manage employees. Though, there are still many other companies who are following the conventional method for managing attendance. But in the last few years, biometric attendance system replaced other conventional time and attendance system.

Entering into an automated attendance management system, the big firms will reduce their administrative costs and reducing extra human effort saving a lot of time. It is not a secret that big firms and companies faces the major problem with processing the payroll of the employees and also the proper management of employees. To reduce this hassle, the firms with different employee strengths are using biometric attendance system. This system helps to maintain the records, employee wise and thus each report can be processed with a simple click of the mouse.

The old and conventional method has more chances of manipulation with the record and data. In fact, the old attendance management process involves a lot of paper work and workers, which is hectic and have more chances of error. Due to this hassle, salary processing and report maintenance seem to be a tough task, consuming more time than normal.

Earlier most of the companies or firms were using the register book to maintain the track record of any employee with their names, time-in, time-out and other details. The problem with the manual maintenance of records were time consuming, inaccuracy, unreliable and most important, it was less secure or can be manipulated with ease.

But with the advancement in the recent technology, firms are using biometric time attendance system, which is user friendly and easy to use. It is a very fast process to maintain records of each employee with their status. Only with a simple click of mouse, reports are generated (daily or weekly or annually, depending on your choice). The most significant advantage of this system is that, it is an accurate and quick way to maintain the records.

It's not a denying fact that relying on the outdated paper-based time and attendance system can cost a business in multiple ways. So to save those losses, use sophisticated systems incorporating highly accurate, convenient and suitable data capture methods applying user-friendly and versatile method of operating for maintaining the records.

With the usage of the latest technology of attendance system, no any kind of manipulation is now possible and the payroll processing has become easier and less time consuming.

If anyone wants to organize their business or firms, they can easily integrate their payroll systems, accounting systems or any solution, to get the effective after results with great flexibility. The biometric system for attendance management allows you to permit the easiest and quickest way to access the punching and attendance records of each employee.

How Biometrics Attendance System & Payroll Software, useful?

If you are still using paper and calculator to prepare the salary of the employees then you are wasting your valuable time and missing the benefits of biometric attendance systems. In this era of modern technology, monitoring attendance of each employee to payroll activity has become seamless.

The biometric attendance systems and payroll software are suitable for different kind of setups. Whether you are running a big or small company, a lot of data is generated for payroll processing. At the end of the day, it seems hectic to manage all the paper works and mind-boggling calculations. The manual processing of the time sheets is time killing and there always remains more probability of human errors. But, implementing the biometric time clock and payroll, it becomes quite easier to process the salary of the employees. Consuming lesser time than normal, you can generate different reports for record maintenance.

Biometric Attendance System

With Biometrics attendance system, you can easily manage the presence of employees in office for the work, while keeping track-record of arrival, departure, late arrival, over time and much more things for each employee. A detailed report is generated with a simple click of the mouse. While the payroll software helps to calculate the salary of an employee flawlessly. Payroll Software helps to provide the complete financial information of any employee with ease, including any kind of other benefits like EPF, TDS, ESIC.

Payroll Software System

Different sets of reports can also be generated depending on the requirements like Salary Summary Report, Overtime Payment Report, Taxation report, Yearly summary and other reports. Whereas salary-slips can be generated for individual employees detailing his salary break-up.

There are several benefits of using biometrics time attendance system and payroll software for doing different kind of works.

1. Reduces human error.

2. Reduces administrative cost.

3. Reduces effort.

4. Consumes less time.

5. Restricts buddy punching.

6. Data portability- import/export.

Additionally, these kinds of solutions and systems can also be customized according to the requirements and company's policies. Because some of the systems can easily handle hundreds of employees and some other have limited capacity. So think before streamlining your work force and salary processing methods.

With a minimal investment by implementing these systems in your company, you will definitely help you to streamline every process with ease. As these processes reduces the dishonesty and human error in the payroll process. In study, it has been indicated that companies save up to 4% of their annual payroll by adapting automated time and attendance systems.

How Star Link managed a huge workforce of SIS Security Services?

Star Link India has worked for many big names and accomplished the promising task with ease. We have already discussed many major projects we have completed and the result was outstanding. The major concern of Star Link's team is client satisfaction, as we want to make a long term relationship. Through this blog, I will focus on the problems and solutions given by us to SIS Security Agency. SIS is India's largest security agency that deals with manpower transfer, security services, cash transfer, and ATM security.

Since SIS employs huge number of employees across the nation, and it's pretty tough for them to manage the employees accordingly. So to streamline their workforce, Star Link India helped them by offering a solution. A device, namely Bio-LYNX has given to them, which worked on different modes like GPRS, Wi-Fi, Ethernet etc..

Initially, the major problem faced by them was the attendance of security guards deputed on remote location. This also included the data maintenance of each employee.

The security guards of SIS are deputed at different fronts, where there is no connectivity sometimes. Looking this factor, Star Link India provided the Bio Lynx device which works on GPRS mode. As the finger is punched into the machine his data are sent to the central server connected to the device. Data push technology pushes the data each time the punching is done.

The enrollment of new employees is done by the admin through the server. The list of the names of the employee is sent to the device and fingerprints are enrolled with each name. The list of the employees is sent department wise or machine wise. This helps to remove the manipulation with the records. Except admin, no any other person can enroll fingerprint or do anything. Also, suppose any employee left the job, if his name is deleted from one machine, then it gets deleted from other machines as well.

Other features which make our device more useful is -- 250+ machines are connected to the central server using GPRS, data push technology has been incorporated in the device to send the data immediately punching is done. The devices which are used to take the attendance are charged with chargeable adapter. There is no need of LAN or any wired connection to send the data.

The SIS employees are spread in longest dimension, so managing their attendance, now has been easier as the data is automatically sent to the central server. Star Link India has helped them to streamline their employees. Doing these kind of projects, we are proving our credibility and reliability amongst clients.

Snapshot of our Roller Coaster Journey: StarLink

Star Link India is a leading and pioneer company in Biometrics Attendance System and Access Control Solutions. The main motive of our team is to incorporate the recent technology with our device to make it more efficient. Till now we were presenting you our solutions and devices we have developed as per the trends and requirements. Few of the solutions like Canteen management system linked with Industrial Model with printer; then guard tracking system with industrial model and SMS module are few outstanding state-of-the-art technology. But always question arises in the mind of our clients that how we entered in the industry and what led us to reach at the top of the said industry (Biometrics Attendance System and Access Control Solution). Through this blog, I would let you know the journey we have covered till now to attain such position.

We have entered in the manufacturing industry in 1996, and we started manufacturing the calling equipments. We were the leading manufacturer as well as the first manufacturer of Conference Calling Equipment, which got a boom in the market trend. In 1998, Telecom Department of Government of India approved our product. This was the special achievement as Conference Calling Device from Star Link was the first approved conference device by GOI.

Later in late 2004 we entered in the field of Biometrics Attendance System and with our own research and development team we manufactured devices for attendance system. In 2005, we got the first and a major project at Maruti Suzuki. There we installed, an attendance device with card as a mode of operation. And till now the system at Maruti Suzuki, is running smoothly without any major fault. And, the very next year in 2006 we brought a fingerprint device on the market at lower cost, which brought a kind of revolution in the market.

As the time passed, it was pretty smooth for us to develop devices incorporated with new technologies. In 2008, 32-bit ARM processor was incorporated into our devices for better performance and efficiency. Between 2009-2011, we revived the technologies in our solutions and devices and presented to our clients according to their requirements. In the course of development, we developed LINUX based model with improved quality web interfaces and mail configuration (gmail).

In 2012, we developed the most advanced device, namely BIO-TRACK, a handheld device packed with every feature. It is featured with the touchscreen mode of operation, GPRS fro better connectivity from far off areas, Wi-fi, inbuilt camera and a SIM slot. A lot more advanced features were added to this product to match the client's requirements.

Collaterally, we developed solutions that served the purpose of our clients in a better way. Data capture software was designed to manage the data (fingerprint templates and employee details) of multiple machines with a simple click. Likewise, Star Time Office Software reduced the hassle of managing employees as it helped them to generate 100 types of reports, including late arrivals, over times, holidays, leaves etc, in .xls, .doc and .txt format. Later, Access Control System was designed that helped to control 15 x 8 doors with a single software, which was unique in its own way.

Then, Canteen Management System was developed that helped to reduce the gap between vendors and Management and easy handling of hundreds of employees within minutes.

And the most commendable solution developed is the Tea Garden Solution, which was designed keeping in mind the problems faced by a tea garden owner in his tea garden. This solution helped them to reduce the manipulation and cheating done during the work.

Our most of the software is a web based application, which allows user to use it from any part of the world. It does not require to be installed on systems. It can be used by multiple user at a time.

Simultaneously, working with different level of clients from different industry, we also made some amendments to serve their purpose effectively. We added a feature of Time Zone (or Time Limit) in our solution which limited access in a particular time period, employee wise/ department wise.

Also, incorporated the same in Vending machine to limit the usage employee wise. Car Track management was developed to check the availability of cars on the testing track. This helped to reduce the risk, also it generated the reports including all details.

Also, we made following amendments according to the client's requirements:-

・ Secure enrollment of employee in the machine in remote locations through the central server and voice guided message.

・ Birthday wishes to employees through biometric device.

・ Data transfer through USB, Wi-fi, GPRS.

・ Anti Pass back, to provide authentication door wise and employee wise.

・ Audio messages through different languages.

With the love and support of our esteemed clients, we have been able to reach at top position and achieve milestones. Our customers are the core of our business, and satisfying them is the precondition for our existence. We have been restless in our pursuit of the latest technology, the highest quality and the most user friendly products. We are passionate about exploring the latest that technology has to offer. Since the start, our products have pushed the boundaries of technology. With a uniquely independent R&D capacity, we design, develop, manufacture, market, and sell our products ourselves. We have full control over the entire supply chain, from our factories in the hands of our customers. This way, we can design for the end product in mind and ensure that only the best quality products reach our customers.

StarLink : Attendance System based on RFID

With the passage of time, new technologies are sprouting every day. Our responsibility is how we use it for making our daily life easier. The present era is an era of modern and advanced technology, i.e. Indirectly you can say, it is an era of wireless technology. Wireless phones, wireless devices, Wireless machines, wireless communication....Almost everything is wireless. The revolution in wireless technology eases and comforts our daily life.

Now, when it comes to recent technology, Star Link India is always front of the race in using recent trends in its devices. So, today we are going to discuss the method of marking attendance. This can be done by showing a simple card and that card is known as RFID card.

What is RFID?

RFID stands for Radio Frequency Identification. It is a generic term used for technology that uses radio waves to automatically (contact less) identify people or objects. This card contains microchip connected to an antenna. The microchip usually stores the data or generally it contains Unique serial number (UID), whereas antenna convert electromagnetic waves to electrical power/signal and receive waves from the reader.

The chip with antenna together is called RFID transponder or RFID tag.

How RFID works?

An RFID system consists of a tag, which is made up of a microchip with an antenna, and an interrogator or reader with an antenna. The reader sends out electromagnetic waves. The tag antenna is tuned to receive these waves. A passive RFID tag draws power from field created by the reader and uses it to power the microchip’s circuits. The chip then modulates the same waves using ASK (Amplitude Shift Keying) and reader demodulate signals and convert to digital data and in response reader modulates the same wave and tag demodulates. So in this way half duplex communication takes place on the same wave.

Types of RFID

There are basically two types of Tags or RFIDs – Read-only and Read-Write.

Read-only microchips have information stored on them during the manufacturing process. The information on such chips can never been changed.

Read-write tags usually have a serial number (UID) that can't be written over. Additional blocks of data can be used to store additional information about the items the tag is attached to.

How secure it is?

Whenever we use any technology, the security is the major concern that should be kept in mind. So in RFID a cryptography engine is used that prevents from illegal reading of information. Challenge Response Authentication is commonly used to foil repeated transfer of messages between tag and readers, preventing repeated transmission.

For reliability, CRC (Cyclic Redundancy Check) is used.

Standards and Protocols for RFID

Depending on the use and applications, a number of organizations have set a different parameters and protocols. These organizations include ISO, IEC, ASTM International, DASH7 alliance and EPC global.

Out of numerous protocols and standards we use ISO/IEC 14443. This standard is a popular HF (13.56 MHz) standard for HF RFID which is being used as the basis of RFID-enabled passports under ICAO 9303. The Near Field Communication standard that lets mobile devices act as RFID readers/transponders is also based on ISO/IEC 14443.

Frequency of RFIDs

Depending on the application, three major frequency ranges for RFIDs are there. They are Low frequency, High Frequency (HF) and Ultra High Frequency (UHF).

LF are in the range of 125-200 KHz, HF-13.56 MHz and UHF - 850-900 MHZ.

But in our application of Attendance System and Access Control, we use LFIDs and HFIDs.

Now let us discuss, how we use this RFID tag and incorporate with our technology. Basically the information of the employee like the fingerprint template or other information are written in it. After that, any employee can use this card as his identity, only he has to show this to the device installed.

This method is very effective and efficient in the companies with larger employee strength. Helps the Management to save a lot of time and money as well.